Pay Range: $103,727-$133,288/year, based on qualifications and experience*
Hours/day: 8
Work calendar days: 260
Duration of position: Ongoing
Benefits include: Health insurance, dental insurance, life insurance, PERA retirement, paid time off, short and long term disability, as well as other optional benefit elections.
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SUMMARY:
Responsible for directing overall operations of the Benefits and Wellness Department including staff supervision and benefit and wellness programs. Manages the District’s self-funded medical and dental benefit plans, group and voluntary life insurance, vision insurance, cancer insurance, home and auto insurance, short- and long-term disability plans, deferred compensation programs, flexible spending account plans, leaves of absence and retirement programs, wellness programs, and vendor relationships. Assures compliance with federal, state, and local laws and regulations including the Affordable Care Act (ACA), the Consolidated Omnibus Budget Reconciliation Act (COBRA), and the Family and Medical Leave Act (FMLA). Maintains and ensures the utmost confidentiality in dealing with employee records and adherence to the Health Insurance Portability and Accountability Act (HIPAA) Regulations and District policies and procedures. Provide leadership, expertise, insight, and recommendations for policy and plan design changes/enhancements based on cost, legal requirements, and strategic direction.
JOB TASKS:
1. Manage the District’s self-funded benefit plan for approximately 3200 eligible employees. Manage bid process including developing and coordinating request for proposals related to benefit services, including selection, contract negotiations, and implementation. Oversee and direct the work of the third-party administrators for medical, dental, life, disability, flexible spending plans, COBRA, deferred compensation plans, pharmacy benefits, the online benefit enrollment system, and the Employee Health and Wellness Program (EH&W) to ensure efficient plan administration and contract compliance.
2. Maintain knowledge and interpret applicable federal, state, and local laws and regulations related to employee benefits (COBRA, ACA, FMLA, HIPAA, IRS). Review and analyze the impact to the District and recommend appropriate measures to ensure compliance. Ensure required annual notifications are provided to employees as required by governmental entities. Authorized signor for deferred compensation plan distributions, loans, and hardship withdrawals.
3. Manage the Benefit Staff including providing appropriate training and guidance, conduct performance evaluations, assign projects, maintain quality assurance, document procedures and implement new administrative processes to achieve efficiency and ensure accuracy. Responsible for development, implementation, and communication of department strategies and objectives in support of the District’s mission.
4. Manage and oversee the Employee Health and Wellness Program (EH&W) including wellness, lifestyle health, employee clinic, and Employee Assistance Services. Assists in promotion of the EH&W model to the community. Provides assistance for implementation and facilitation of the District wellness programs.
5. Serves as the District’s HIPAA Compliance Officer. Assures compliance with HIPAA laws to protect member health records and maintain confidentiality. Maintains related Business Associate Agreements as required. Provides annual training as required by governmental regulations.
6. Manage and ensure compliance with the District’s leaves of absence policies and retirement programs.
7. Attend work and arrive in a timely manner.
8. Review and analyze information pertinent to premium rate renewal calculations and plan design changes to assist with decisions made through the Benefits Committee. Develop, recommend, and implement new plans or changes in administration of benefits and strategy planning to maintain a qualify benefit plan for employees. Focus on, create and communicate programs with proactive steps of cost containment.
9. Facilitates Benefits Committee meetings. Prepares reports and recommendations to committee members to assist in making plan change decisions for presentation at annual negotiations.
10. Analyze, track, and reconcile monthly benefits budget. Process and authorize monthly carrier/provider bills for payment.
11. Refines, creates, interprets and prepares recommendations and justifications for changes to contracts and agreements related to benefit insurance requirements and policies, procedures, administrative guidelines and plan documents. Review related documents for consistency. Review, create, and update legal summary plan documents to ensure accuracy of administration.
12. Manage open enrollment process by creating and implementing a project plan, delegating tasks, creating open enrollment documentation and employee communication materials.
13. Provide oversight aligning the district’s wellness programs with the organization’s benefit strategies and strategic plans.
14. Develop and maintain Benefits Services internet and intranet websites.
15. Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSES REQUIRED:
• Bachelor’s degree in Human Resources, Finance, Business or related field required
• More than five years of experience in benefit administration
• Equivalent combination of experience and education accepted
• Criminal background check required for hire
• Certified Employee Benefit Specialist (CEBS), Certified Benefits Professional (CBP), or other total rewards certification desired
Questions regarding this posting can be directed to talent@psdschools.org