JOB DESCRIPTION
JobTitle:
Plant AdminSpecialist II (apply on company website)
Reports To:
Plant Manager
Direct Reports: No Functional Unit: Plant Operations
FLSA Status: Position Type:
- Non-Exempt Full-Time
Plant Location:
Arapahoe, Denver CO
THE COMPANY
OnwardEnergyis an independent power platformthat owns and operates over 6.2 GW of utility- scale wind, solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Corporate Offices in Denver, New York and Charlotte, we are where renewable meets reliable. See www.onwardenergy.com for more information.
The Arapahoe Facility is a 125 MW combinedcycle, natural gas-fired, intermediate facility with a PPA until 2046, located in Denver, CO.
THE CHALLENGE
Primarily responsible for supporting Plant Manager (PM), facility management, employees and vendors as necessary to support plant activities required to comply with business and regulatory requirements by exercising independent judgment, confidentially and a high level of discretion on a regularly basis.The position requiresa high level of customerservice, problem solving,and the ability to professionally handle multiple priorities in a fast-paced, dynamic environment.
THE RESPONSIBILITIES
- Work effectively with Plant Managerand management staff in supportof day to day duties, projects and key initiatives.
- Develop customized reportingand tracking of various projects, compliance and business initiatives including compiling regular and special reports.
- Record and maintain accurate compliance and contract data. (EPA/NERC compliance; paper and electronic filing system).
- Prepare letters, memos and reports for management approvalincluding both routine and non-routine correspondence.
- Maintain an organized and accurate filingsystem for vendordata, plant information, facility permits, compliance records and employees including maintaining and controlling confidential files and information. (File/manage Employee Safety training records/OSHA recordables).
- Proficiently utilize SharePoint On Premise and SharePoint Online to manage files, workflows, and communications.
- Oversee the documentretention policy and practices ensuringcompliance.
- Process invoices/purchase orders for transfer to accounts payable, including data entry as necessary. Receive management approval (Req.), process purchase order, confirm received parts/inventory, post invoice, process payment (onsite Accounts Payable), update vendor file.
- Be proficient in Workday and manage the purchasing and invoice processes within. Support and participate as a buyer for the assigned facilityand focus on strategic sourcing or category spend, as designated by the Plant Manager.
- Receive items at the facility, createlabels for each item, label each item, and place the item in the appropriate location per Maximo.
- Perform monthly inventoryaudits and reportfindings to accounting.
- Manage corporate credit card: confirm spending, process vouchers, post into accounting system; print monthly reconciliation report, process monthly payments.
- Assist in the development and administration of the operating budget.
- Knowledge of accounting processes and understanding of the generalledger coding and accounts. Retrieve General Ledger Reports and update the Budget Variance Report for management to review.
- Coordinate and schedulemeetings and conferences.
- Coordinate scheduling and calendar reviews for contract maintenance, projects, and compliance tasks.
- Order and maintainall office and general facilitysupplies/equipment.
- Assist with daily will call and deliveryactivities as requiredto support facilityand operations.
- Receive and screenvisitors and managethe visitor loggingprocess.
- Actively participate in Human Resourcetasks and supportthe corporate HR department.
- May be required to support job responsibilities as needed outside of scheduled work hours.
- Occasional travel may be required.
- Other duties as assigned.
THE PROFILE TO SUCCEED
- Must possess HS Diploma or GED with preference on one to two-year certificate from college or administrative vocational school with two years related experience; or equivalent combination of education and experience.
- Maintain the higheststandards of conductand integrity in all dealingswith or on behalf of Onward Energy at all levels inside and outside the organization.
- Strong planning and follow-up skills.
- Ability to think ahead establishing contingency plans and outcomes.
- Proficient in SharePoint, MS Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of Visio a plus.
- Functional experience with Maximo, Workday,and GP Dynamics accounting systemsis preferred, although not required.
- Adept at multi-tasking and prioritizing.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Position continually requiresdemonstrated poise, tact and diplomacy.
- Ability to followboth verbal and written instructions.
- Ability to exercisegood judgment and make sound decisions.
- Excellent organizational skillswith attention to detail, accuracy,and timeliness
- Must be self-motivated and able to perform most tasks with little or no supervision.
- Valid U.S. Driverlicense with acceptable MVR history, if applicable.
THE PHYSICAL REQUIREMENTS
Must be able to accomplish physical requirements with or without reasonable accommodation.
- While performing the duties of this job, the employeeis regularly requiredto talk and hear. The employee frequently is requiredto stand and walk. Visionabilities required by the job include close vision and distance vision. In addition, the employee is frequently required to sit, talk, hear, and perform repetitive motions of the wrists, hands, and/or fingers.
- The employee is occasionally requiredto sit, climb or balance,and stoop, kneel,or crouch. The employeemust frequently lift and/or move up to 10 poundsand occasionally lift and/or move up to 25 pounds.
THE TEAM
The Onward Energy team is comprised of industry professionals who embrace our values of accountability, adaptability, collaboration, and excellence. At Onward Energy, we seek to find solutions rather than assign blame.
THE WORK ENVIRONMENT
Work is generally performed in an office setting inside the power plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually quiet. Minimal travelis expected for this position.
THE TOTAL REWARDS
Onward Energy total rewards philosophy is motivated by a key tenet of People First, and offers employees a comprehensive total rewards package which includes market competitive compensation, health, life insurance, and retirement savings benefits.
If you require an accommodation for any part of the employment process due to a disability to Recruiting@onwardenergy.com.
EEO STATEMENT:
Onward Energy is an Affirmative Action Employer, Females/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, dutiesor responsibilities that are requiredof the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.