Position Summary
This temporary position is responsible for following established processes and procedures that uphold the Engineering Business Office (EBO) mission, goals, and objectives. A successful candidate will provide excellent customer service while simultaneously ensuring compliance, working onsite in the Engineering Building.
The primary responsibilities of this role include reallocating Procurement Card charges, coordinating purchase requests, arranging travel authorizations, and processing reimbursements in the Kuali Financial System. This position supports faculty, staff, and students across seven (7) departments within the Walter Scott, Jr. College of Engineering.
Success in this role will require:
Working both independently and collaboratively
Excellent interpersonal communication skills and ability to maintain effective and collaborative working relationships with multiple constituents across multiple hierarchies.
Critical thinking skills to resolve abnormalities or issues that arise within the office.
Exceptional organizational skills and ability to manage multiple tasks simultaneously while maintaining attention to detail.
This position will carry out these responsibilities under the supervision of the EBO Business Operations Manager.
Department Name
Engineering Business Office
Anticipated Start Date
June 1, 2026
Anticipated Weekly Hours
10
Required Job Qualifications
Experience with customer service.
Demonstrated written communication skills and strong attention to detail.
Demonstrated experience suggesting proficiency in computer processing, including using the Microsoft Office Suite (Word, Excel, Outlook, Teams).
Preferred Job Qualifications
Experience working with Kuali Financial System, or Smartsheet
Experience working in a higher education or research institute environment
Demonstrated experience troubleshooting technological problems
Data entry experience
Essential Duties
Procurement Card Reallocation
Accepting receipts and maintaining all documentation that relates to credit card transactions made by procurement card holders to ensure audit compliance.
Working with the Cardholder and the Approving Official to determine if a transaction complies with the PCard program rules and procedures, and taking corrective action when issues arise.
Reallocating transactions to the correct account and object code via the Kuali Financial Systems
Responsible for ensuring integrity of the PCard program
Processing Purchasing & Travel Requests
Processes purchase orders, travel authorizations, and reimbursements in the Kuali Financial System based on request type and compliance requirements.
Coordinates with CSU’s Travel Services to book airfare and with Risk Management & Insurance for international or high-risk travel.
Reviews and forwards necessary documentation to faculty, staff, administrators, vendors, and other stakeholders.
Verifies account numbers and fiscal officer assignments using internal databases.
Interprets receiving of goods and ensures proper documentation and workflow completion.
Other Duties as Assigned
Miscellaneous office duties include but are not limited to general customer service, answering phones, maintaining an orderly office environment, distribution of mail, ordering office supplies, and processing cash or check deposits.